This is a guest blog post from Emily Johnson from Omni Papers, a blog about writing and talking about what you write… She has created a great infographic, which you’ll see at the bottom of the post, that talks about how to set up your writing area, or “writing cabinet” as Emily likes to call it…

Over the last five years there has been a large trend towards starting a freelance-based career. Most people think about quitting their jobs as they believe earning money online, doing something they enjoy, and having the freedom to create their day is much more beneficial.

However, being a freelancer means managing time and workflow, finding clients and ongoing projects, completing tasks, analyzing your work, and growing revenue. To make a long story short, a freelancer is always working towards doing his or her best to achieve success.

The more productive you are, the more likely you can get the most out of your work.

When it comes to boosting productivity at home, workplace organization is the number one step you can take. A well-organized workplace affects your creativity, concentration, and cleverness… you become more productive.

While there are many hacks on the web around being more productive, there is a list of productivity tips that actually make sense for freelancers.

The cheat sheet about workplace organization by OmniPapers (infographic) is interesting to read and useful as well. Plus, there is a step-by-step guide that shows you how to achieve a successful workplace organization setup at home.

Understanding how to make the most of the space you have to get organized at home while freelancing. See more at

Want to know the best part? Here we go!

Two Processes – Two Zones 

There is no person on the Earth who can work day in, day out without taking a break, and remain productive. So what you’re looking for is a good balance between working and relaxing.

To stay focused and motivated, people should shift their work processes —it’s important to have two separated zones for work and relaxation respectively.

#1: A computer zone is where your computer lives. It’s an area where you can complete tasks, communicate with clients, surf the Internet, and do everything that is connected to computer work. In short, it’s your main working zone.

#2: A non-computer zone is your inspirational/relaxation corner. This space should have everything that can inspire you: quotes, paintings, favorite music, books, photos, etc. As soon as you feel a decrease in motivation, go to this zone to draw inspiration from things you love. Plus, you can pause here and learn something new while lying on a sofa: reading best practices, books, or useful articles about trends in your niche.

Decluttering Your Writing Desk is a Must

Take a look at your work desk right now. What do you see? Most freelancers don’t pay attention to their desks and there are many distractions that decrease their productivity: tons of drafts, piles of books, dirty cups, half-eaten bags of chips and much more.

If you want to stay productive, you need to stop being this way: declutter your desk once and for all.

Here’s a list of actionable tips about desk organization:

  • place books on bookshelves
  • pick up a good office lamp
  • hide things you don’t use in drawers or creative boxes
  • start using drawers and cabinets
  • clean your desk daily by removing dirty dishes etc

There is no need to read between the lines: form a habit to keep your desk clean. Always.

Modern Gadgets Help to Save Time

Believe it or not, almost all people use gadgets daily: smartphones, tablets, computers, and laptops are high on their list. Unfortunately, people use their devices too often, and it has become a major problem: people spend time more time with gadgets than with friends. However, while it’s nearly impossible to stop using modern gadgets, it’s important to understand how to get the most out of them and save time to become more productive, and how to unplug from them too.

No matter what you do as a freelancer, you’ll use the Internet without doubt.

The following gadgets might help you work faster. Check them out here:

An all-in-one PC. It combines advantages of both desktop PCs and laptops, so you can work productively wherever you are.

A digital highlighter. Translate, save, and transfer texts to your computer with no efforts. It’s easier than ever!

A smart pen. Transform handwritten texts and notes into digital copies. Keeping copies on virtual cloud storage is useful, too.

A USB drive. Load all your works on a USB drive to keep important notes next to you. Even if you need to leave your work space, you can take this gadget to keep everything in one place.

An intuos pen. This gadget is incredibly useful for designers as they can paint and draw easier. It replicates pencils and chalks, so your paintings look almost as good as your offline versions.

Take Care of Your Health

Being a healthy person is beneficial in many aspects: you not only feel well but work better as well.

Working from home, it can be easy to get caught up in your freelance work, and burn yourself out — this can lead to reduced productivity.

Your workplace should be comfortable to prevent health problems. Sitting all day long has an impact on your back and your heart, so being picky about your office chair is a must: get an ergonomic office chair that supports your lower back as it can reduce a risk of health problems and promote good posture.

Plus, it is important to stand up from time to time or shift sitting/standing work. Investing in a good standing desk or laptop adjustable stand is a great way to ensure that you’re able to stand at least some of the day. You could also try using mini elliptical trainers, so you can do physical activities while working.

All in all, there are many ways to take care of your health at home: from adding live plants to clean the air to using mini elliptical trainers and standing desk.

The most important thing to do is to keep an eye on your health.

Final Thoughts

Well, if you are still hesitating whether you need to organize your workplace or not, here’s some more reasons below:

  • to increase productive hours
  • to save time
  • to stay focused
  • to grow revenue
  • to draw inspiration
  • to prevent health problems
  • to start using unique gadgets
  • to reduce the number of distractions
  • to keep your desk clean
  • to work in a comfortable environment

So, the real truth is that workplace organization helps freelancers work faster without sacrificing on quality.

Once you decide to organize your workplace, use the above-mentioned tips or check out the infographic below.


How to setup your workplace organization as a freelancer

Emily Johnson is a blogger and contributor to many publications about writing and productivity tips. Connect with her on Twitter or read more works of hers on G+.

Lise Cartwright
Lise Cartwright

Founder of Hustle & Groove and your creative business strategist. If you want to get notified of new posts just like the ones you see here, then make sure you join the awesome H & G community — Join Now!

    2 replies to "Guest Blog Post: The Real Truth About Workplace Organization for Freelancers"

    • Dave

      This is a great cheat sheet! I find I use a smartphone for a lot of work, which falls outside of these catagories. I found an app that helps me organize my work photos, so I don’t have to sit at the computer to download them, organize then in folders, email them, etc. I can do what I need on the phone with pixOrga Camera app, sitting in the comfort of my living room. Here is pixOrga on the Appstore:

Leave a Reply

Your email address will not be published.

This site uses Akismet to reduce spam. Learn how your comment data is processed.