When is the time right to outsource to AI? Are you feeling trapped in the 24/7 hustle of your business, doing all the things you think you should be doing instead of what actually moves the needle?
I get it. In fact, I was resistant to AI until the start of 2025! As a writer, I pushed back against the idea of AI-written content.
But then I discovered how AI could automate the real time-suckers in my business, and everything changed.
Let's dive into five key tasks you can start outsourcing to AI today, giving you more time to focus on what really matters: daily cash flow activities. 🙌
📝 Disclaimer: Some of the links in this blog post are affiliate links. This means that should you purchase through one of these links, I may be compensated. This doesn't make the product more expensive for you, it simply means I get a cut for sending you their way. I thank you in advance.
Table of Contents
5 Tasks You Can Outsource to AI Today!
1. Calendar Management & Scheduling
This might seem obvious, but it's often overlooked.
While I used to rely solely on Google Calendar, discovering Motion was a game-changer.
What sets it apart? It learns your priorities (hello, daily cash flow activities!) and automatically organizes tasks based on importance.
Tool recommendations:
2. Customer Service
Depending on your business model, you can automate customer service directly through your website.
ChatGPT is surprisingly effective for creating customer service chatbots – and it's affordable (around $10 for six months of access to OpenAI).
💡Pro Tip: While I personally love responding to emails, having an AI chatbot on your website can prevent losing potential customers who can't find what they're looking for and save you time from responding to the same questions repeatedly.
3. Social Media Management
This is likely one of your biggest time drains right now.
Many scheduling tools now include AI capabilities, making automation easier than ever.
My top picks:
- Buffer: User-friendly interface, great Chrome plugin, AI-powered scheduling, writing, and suggestions
- Hootsuite: Solid alternative with similar features
Both tools can learn optimal posting times and suggest relevant content to share.
4. Data Analysis & Insights
Making decisions based on data rather than emotions is crucial for business growth.
While ChatGPT can handle basic analysis, I recommend:
- Perplexity: My go-to for deeper insights and research
- Gemini: Great for analyzing various file formats
Remember: The quality of insights depends on your input. Be specific about what you're looking to learn from your data.
Of course, we can't forget Google Analytics… a must for your own website analysis.
Make sure you've got this set up and review at least once a month (more if you're focused on understanding how users interact with your website).
5. Email Marketing Automation
Most email platforms already utilize AI in some form.
I've been using Kit (formerly ConvertKit) for over 10 years and love their pre-built automation templates.
The AI works behind the scenes to:
- Improve deliverability
- Optimize sequence timing
- Enhance subscriber interactions
Other solid options include ActiveCampaign and Constant Contact.
In terms of writing emails, my fav tool is Magai. It provides access to all the language models like Claude, Gemini, GPT, Perplexity etc.
Why do I love it?
Because EVERYTHING I input into Magai stays in my account. It's not shared with any of the language model's databases.
But beyond that, Magai has persona's built in. This means I NEVER have to tell it to act like a copywriter or YouTube coach. I simply choose the copywriter persona and off I go.
Plus, you can create your own personas (like custom GPTs) and share them with others who are also using Magai.
Next Steps
Take a moment to list out tasks that feel like they're not worth your time.
Then ask yourself:
- Can AI automate this?
- Do I need a human touch instead?
Remember: AI isn't (yet) a complete replacement for human interaction – it's about finding the right balance for your business.
Want to learn how to implement these AI automations in your business? Check out the Grow, Nurture, Sell Collective, where we dive deep into these strategies and more.
